To add a CC recipient, click on the downward arrow on the top right corner in the To address box, as shown below. In the CC field, enter the mail addresses of the recipients who’ll receive a copy of the email. Formal letters still hold a very important place in the business world. While e-mail has taken over most of our communication tools, some situations still require communication to be carried out via a formal letter on paper. Among all the elements of a business letter, there is one element known as CC, that may or may not be used in the letter.

• One clerical error could include CC entries on a letter that were not meant to be included.
• Though the reference in this entire article has been made by writing CC in the upper case, in a business letter it can also be written in the lower case, i.e. cc.
• CC, which stands for “carbon copy”, is a familiar phrase in email, but can also be used in business letters and legal documents.
• All references to Third party names and logos are brands of their respective owners.

A memo might also go to an outside group, such as customers, if it’s reporting on a routine matter requiring action, such as bill payments coming due. A well-written business letter is made up of seven basic parts, which may include an enclosures line as needed. A memo – short for memorandum – is a written communication that records information to be shared with a group of people in a professional setting. Whether the memo is digital or non-digital, the abbreviation CC essentially means the same thing. It is a copy of a document that is sent to someone other than the original recipient for informational purposes only. The term carbon copy derives from when carbon paper was used to quickly copy documents before computers and printers were widely used.

Carbon copying, abbreviated cc or c.c., is the technique of using carbon paper to produce one or more copies simultaneously during the creation of paper documents. With the advent of email, the term has also come to refer to simultaneously sending copies of an electronic message to secondary recipients. Originally used in business letters, the abbreviation cc stands for carbon copy.

CC is often used as a verb, as in “I CC’d him on the email.” When you CC people on an email, the CC list is visible to all other recipients. You write “Memo” or “Memorandum” at the top, followed by a To line, a From line, a Date line, a Subject line, and then the actual body of the message. A memo, or memorandum, is one of the most common forms of business communication. Unlike business letters, which clearly require a signature, memos are a different matter. Whether to sign them isn’t clear to many young managers just starting out in the business world.

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This memo is applied on bank fees suchas interest, loan payments, bounced checks, and transfer offunds. You will need to ask those you have in mind if they want to be included in the correspondence. There are so many possibilities for the abbreviation, D.A.O.,that I suggest asking the sender of the memo. With Gadget Hacks’ newsletter, we’ll show you how to master it. Each week, we explore features, hidden tools, and advanced settings that give you more control over iOS and Android than most users even know exists.

It is polite to let a recipient know that the letter they’re receiving will be made available to cc in memo a number of persons. Though the reference in this entire article has been made by writing CC in the upper case, in a business letter it can also be written in the lower case, i.e. cc. You may CC a letter to more than one recipient, and these names will be listed one below the other in the letter. The placement of the CC comes after you have ended the letter with your signature and name, and a mention of any other enclosures. Every recipient will notice a CC that consists of the names of the other recipients of this letter. The subject could range from a reminder to get expense reports turned in by the end of the month, to the need to make a final sales push before the end of the quarter.

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The term “carbon copy” refers to the old carbon paper method of making copies that was popular before copying machines. Decide on a pattern of organization that best suits your purpose. The two most common for memos are deduction and induction. A deductive style of writing a memo presents ideas in decreasing order of importance and assumes the reader is acquainted with the topic.

The exact set of line items included in a balance sheet will depend upon the types of business transactions with which an organization is involved. Since it takes nothing to copy others, more people are being copied on correspondence without any form of importance. A recipient will often receive such messages and wonder if they are important to him. The message will expand, just like when you share other links in Slack. Paste the link into the message field, add text of your own if you’d like, and press Enter to send it.

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• Therefore, you are expected to provide concrete information, even information that the supervisor might already know, in a form that clarifies ideas and puts them into context.
• Written information can be wrongly interpreted, especially if you’re not in the right frame of mind.
• The exact set of line items included in a balance sheet will depend upon the types of business transactions with which an organization is involved.
• If you send a message to a co-worker, you don’t need to include the boss.

Entries in the CC section can either include full addresses, company names and phone numbers, or they can just include the recipients’ names. If the sender understands that contact addresses are sensitive information, then they might choose to leave the addresses out of the CC section. More informal business letters also often choose to leave out addresses in the CC section. The body of the memo might contain an introduction, details that expand on the topic of the memo, and a request for some type of action from the recipients.

Business letters are always treated as written documents that are important to a business deal or situation. There are several parts to a business letter, but one of the more versatile business letter elements is the carbon copy, or CC, feature. With this feature, you can make sure all interested parties get a copy of an important letter, and you can also keep your own files updated at all times.

It is best to write in an extremely crisp, to the point, businesslike tone. Memos are often used for internal company communications. You don’t want to waste your colleagues’ time with niceties or by being overly conversational. Avoid using emotional language—such as, “I would be happy if everyone took turns cleaning the microwave in the break room”—because you might rub people the wrong way.

What Does “CC” Mean in a Memo?

Here is a video that covers the basics of writing a memo quite nicely. When deciding whether or not to initial a memo, ask what value is being added with this task? That is the question that often arises when busy managers set out to write a memo. All references to Third party names and logos are brands of their respective owners.

Never forget that while memos are considered to be short letters, it is still a form of business communication. CC, which stands for “carbon copy”, is a familiar phrase in email, but can also be used in business letters and legal documents. This can be especially useful for letters you want to spend up a company or organizational chain, letting each recipient know exactly who else received the same document. CC, which stands for “carbon copy”, is a familiar phrase in email, but can also be used in business letters and legal documents.

This was one example of how CC can be used in a business letter. In some cases, what is discussed in one letter cannot be shared with another department. In such a case it would be advisable to draft two separate letters to avoid any such situation or confusion. Hopefully you have now understood how to use CC in a business letter and will be able to use it in the appropriate manner. Under your signature, type \”CC\” and place two to four spaces between your signature and the CC line. Now enter the names of everyone who will be CC’d on this letter.

A professional business memo is a workplace communication that can be sent in either electronic or print form. For this reason, adding a “cc” to a professional business memo requires respecting the workplace hierarchy. For longer memos, consider writing short headings that clarify the content of each category. The literal meaning of the word memorandum is a note to assist the memory.

Don’t cc someone who you’ve not confirmed is in the wrong. This article will teach you what cc is and when it is appropriate to use. CC or Carbon Copy is an important element of a business letter. As such, we tell you how to use CC in a business letter, here. A Debit Memo refers to any transaction wherein the bank’saccount balance is reduced.

Ostentatious language, jargon, or complicated syntax will make you sound stuffy and pompous. Instead, write short sentences in the active voice to maintain a cordial, straightforward, and conversational style. Generally, your tone should be neutral or positive, but there are cases where memos are used for complaints or reprimands. You never know who will ultimately read the memo, so be aware of the effect of your words. Like a physical carbon copy, a CC is a way of sending additional copies of an email to other people. Some people refer to CC as “courtesy copy ,” which better describes what a CC actually is.